Tips for Applying for a Passport

For students, having a passport handy means you won’t miss out on opportunities abroad. It's an important document that opens global doors. 

Getting your passport early is a crucial step that gives you more program options and peace of mind. So here are our tips on applying and the typical guidelines so you can prepare. 

What Is a Passport & Why Do You Need One?

A passport is an official document issued by your government that proves your identity and nationality. It includes your name, photo, date of birth, and other details, along with pages for stamps and visas. 

Having a valid passport lets you travel and meet immigration rules when you travel internationally. Basically all countries require one to enter, and airlines check it before you board an international flight. If you are living or traveling abroad, you also need a passport to get help from your country’s embassy or consulate.

Needless to say, a passport is an important document. Without a valid one, traveling to other countries or returning home can be very difficult if not impossible.

When Should a Student Apply for a Passport? ASAP!

Students should apply for a passport as early as possible, ideally before their junior or senior year, or at the beginning of college. Basically as soon as you begin to seriously consider study abroad, it's worth applying.

Waiting until the last minute to apply for a passport can cause problems. Travel demand is highest during the summer, processing times change, and limited opportunities may require you to travel quickly. 

Applying early helps you avoid stress, gives you time to fix any mistakes, and can save you money by avoiding rush fees.

Best Times to Apply for First-Time Passports

First-time applications for minors need more paperwork and parental consent. The renewal process is also different from that of adults. 

All to say: the best time for a first-time passport application is also as soon as possible. Travel plans often start in the summer months, May–June, so plan to apply near the start of the school year the year prior.

At the start of the school year, if your school, department, or clubs are planning trips, take that as a valuable reminder. Apply then and you should be prepared by the time applications for the study abroad program open! Many do ask for your passport information when you apply to study abroad so it is important to have your passport ready.

Documents Generally Required to Apply

Passport application requirements vary by country, but most use a similar checklist. Before you apply, gather the original or certified copies of the needed documents, along with clear photocopies if required:

• Proof of Citizenship. Usually, a birth certificate (original or certified copy) for those born in the nation, a previous passport, or a certificate of naturalization. Marriage certificates or court permission may be required for name changes.
• Proof of Identity: A valid photo ID, such as a driver’s license or national ID card, may be required in addition to the proof of citizenship. In some places, you can use a school ID along with another form of ID if you don’t have a driver’s license. Check your local rules to be sure.
• Completed Application Form: Many countries have online forms you can print and bring to your appointment. If you’re applying for the first time as an adult, you usually need to apply in person.
• Photos: These have strict size, background, and posture standards; the easiest way to ensure you meet them is to use a passport photo provider.
• Parental Consent for minors: If the applicant is under a certain age (usually 16 or 18, depending on the country), both parents or legal guardians may need to be present or provide notarized consent.

• Fees: You’ll need to pay the standard application fee, and there may be extra charges for faster processing or special services.

   

Supporting Documents for Special Cases

In special cases, you might need court orders, police reports, or other documentation for name changes, juvenile records, or lost passports.

In any case, be sure to check your country’s official passport office website for the latest list of required documents and rules. If your paperwork is incomplete, it can delay your application or require you to reapply!

Typical Photo Guidelines

Passport photos have strict requirements. Even small mistakes can cause your application to be rejected. 

Consider that your photo is less likely to be rejected if you get them shot by a passport photo agency! Otherwise, follow your country's official photo guide. 

For an idea, here are common rules:

• Recent color photograph (typically shot within the last 6 months).
• Background should be plain white or off-white, with no shadows or patterns.
• Size: U.S. passport photos are 2 by 2 inches, but other countries may have different size requirements.
• Your head should be centered and facing the camera directly, with your whole face visible and eyes open. The expression (no big smiles; a natural look with the mouth closed is typical)
• Many countries do not allow glasses in passport photos. Some allow prescription glasses if there is no glare, but the rules can vary.
• No hats or head coverings are allowed unless they are for religious or medical reasons, and your face must still be fully visible.
• Do not wear white (the same color as the background), camouflage, or anything that covers your face in the photo. 

What is the Processing Time for a Passport?

How long it takes to get a passport depends on your country, the time of year, and the type of service you choose.

Standard processing usually takes several weeks to a few months in many countries. Though, these are regular adult applications, and it can take longer during busy times and for minors!

Expedited & Emergency Processing

For an extra fee, you may be able to get your passport in less than 3 weeks, depending on your country and appointment availability. This is a good idea if you put off applying until a few months before the trip! 

In certain cases such as death in the family or urgent medical need, there is also emergency processing. This isn't something available for study abroad, and it often require an in-person appointment at a passport bureau or consulate.

Delays Possible & Common

Processing can take longer if your paperwork is incomplete, your photos do not meet the requirements, you need to verify a name change, or there are many applications. 

First-time applicants and minors may also face delays because they often need to apply in person.

If you already have travel plans, try to ensure your passport is ready three months before your flight. Stay up to date on processing times by checking your government’s passport office!

Got your Passport? 

So remember: apply early, double-check your documents, and follow your local guidelines to ensure your passport process goes smoothly and your travel plans stay on track. 

Once you get your passport, keep a digital copy of the photo page. This copy can help with bookings, getting help from your consulate or if your passport is lost. 

When you're ready to explore study abroad opportunities, get in touch with an SAF counselor by booking an appointment to learn more.